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How to Use Vehicles in Itineraries

  • Updated

In SafariOffice, you can add your vehicles. Whether this is your fleet, or the vehicles your partners use, or the vehicles you hire, sharing good information on (safari) vehicles used is important.

Vehicles are now a separate chapter in SafariOffice itineraries (since May 2025). 

You have:

1. A Central Vehicle Library 
Manage all your vehicles in one place:

  • Add descriptions for each vehicle type and the number of people it seats.

  • Upload multiple images per vehicle to highlight features - you can also select images you have uploaded before that were not connected to an individual type of vehicle yet. 

  • Ensure consistent and high-quality presentation across itineraries.

Go to Vehicles in Your Library

 

2. Default Vehicle Chapter Settings
Set a main image and intro text for the Vehicles chapter in your itineraries.
You can also choose specific vehicles to be added by default to all new itineraries.
You can do this after you have entered vehicles into your Library (see step 1.)

⚠️ Important: You will need to save this Page Setting once if you used an earlier version of SafariOffice before (Before May 2025) to make the Chapter available in Templates and Quotes. Otherwise, it remains hidden.

Go to Settings for Vehicles

 

3. Vehicles in Templates & Quotes
In your quote or tour templates, you can:

  • Customize the Vehicles page, delete or add vehicles from your library.

  • Further customize the description per itinerary to match the expectations or needs of specific travelers for a specific tour. These vehicles will show on the tour information tab.

 

 

 

4. Vehicles on the Tour Information tab on the Request.
Each request shows which vehicles are assigned to the tour; you can see them on the Tour Information tab.

Note: If you did not add Vehicles to the itinerary through the Vehicles chapter, you will not see anything here.

    • These are also the vehicles that appear in the SafariBuddy App, if you use it.

    • You can adjust the assigned vehicles anytime after booking as well, using the SafariBuddy Manager or if not sent yet, through the Quote Builder (as long as the quote is still in draft).